Dance School Performance/Event Chaperones Requirements
The Children (Performances and Activities) (England) Regulations 2014 require that children taking part in performances are cared for and supervised at all times by an approved chaperone. The only exception to this is when a child is supervised by their parent or is in the charge of a tutor.
The chaperone must be approved and licenced by the local authority where he/she lives. Any adult can apply to be approved as a chaperone.
WHAT DOES A CHAPERONE DO?
A chaperone looks after the child(ren) in his/her care. He/she acts ‘in loco parentis’ and should therefore exercise the care that a good parent might reasonably be expected to give their child.
The main duties of a chaperone include ensuring that when a child is not actually performing, he/she is properly supervised and has adequate meals, rest and recreation. In addition, the chaperone must ensure that the child does not perform if unwell, and that the child is returned safely to his/her home after a performance.
A chaperone should not be prevented from carrying out his/her duties by performing other tasks or activities not related to the role.
DUTIES AND RESPONSIBILITIES
The primary responsibility of the chaperone is to ensure the welfare and supervision of the child(ren) in her/his care.
A chaperone acting under licensing regulations should ensure the care and control of the child(ren), securing their health, comfort, kind treatment and moral welfare.
The chaperone must not engage in any other activity that would interfere with the performance of their duties whilst undertaking the role of chaperone.
The chaperone has a ‘duty of care’ in the workplace. He/she must be satisfied that suitable risk assessments have been carried out by those responsible for the rehearsal/performance. The chaperone should be satisfied that any risks which may affect the child(ren) in their care have been identified and that effective control measures are in place.
The chaperone must be aware of the procedure for the evacuation of the building in case of fire.
Chaperones need to ensure that no child is discriminated against on the grounds of disability, gender, colour, ethnicity or nationality.
The chaperone must be aware of local Child Protection Procedures. Information is available at http://www.lscb.org.uk
SPECIFIC DUTIES AND REQUIREMENTS
The maximum number of children a chaperone may have in his/her care is twelve. It is recommended that for younger children the ratio of chaperones is higher.
The chaperone should ensure that there is a complete register of the children, together with emergency contact numbers available at all times. The chaperone must not disclose the personal information of the child(ren) in their care, except to authorised personnel.
The chaperone should be satisfied with the arrangements for the dressing room and toilet facilities. Children 5 years old and above must only change with other children of the same gender and a similar age.
The chaperone should ensure that children have adequate breaks for meals, rest and recreation when not actually performing.
The chaperone is required to ensure that suitable travel arrangements are in place for each child in their care and that each child is collected after the
If dressers/helpers are required, they are only permitted to assist their own child. At no time, should dressers/helpers be left alone with children other than their own. An approved chaperone must always be present. Dressers/helpers should not take children (other than their own child) to the bathroom. The dressers/helpers should speak to a chaperone if they have any problems or concerns.
The chaperone must ensure that they have their licence available for inspection and must wear their ID badge.
The chaperone should have a basic understanding of emergency first aid treatment and ensure that the licence holder has made appropriate provision under The Health and Safety (First Aid) Regulations. The chaperone should be aware of the following: -
The names of appointed first aiders. The location of the first aiders. The location of the first aid equipment in the establishment/premises in which they are working.
In the event of any incident affecting the wellbeing of the child(ren), or other concerns about the children, the chaperone must inform the local authority where their registration took place.
In the event of any reported or identified child protection concerns, please contact the Local Authorities Children’s Duty and Advice Service or Leicestershire Police Tel: 0116 222 2222
Illness or Injury of a Child
If a child suffers any injury or illness whilst in the charge of a chaperone or tutor, the chaperone shall ensure that if necessary, a doctor is called and that the parent/carer of the child named in the application form are notified immediately.
The chaperone must keep a record of any instances of illness or injury and any actions taken.
Should a child become ill whilst at a place or performance or on tour, the chaperone should make arrangements for the child to be collected by a parent or other authorised person.
In the case of serious illness or accident the child should be sent to hospital and the child’s parent/carer informed immediately. The local authority that registered the chaperone must be informed and they must record the incident and action taken.
No child may perform if he/she is unwell.
All Dance Schools participating in Dance Caper have the following responsibilities: -
Ensure the correct ratio of chaperones to participants are present on the day.
Ensure the chaperones are registered with your local authority.
Ensure chaperone ID badges are worn at all times and have these available for inspection should a council chaperone inspector visit on the day.
All registered chaperones to comply with the rules above.
All registered chaperones have on their person a list of all participants and their parents or guardian’s emergency contact details
Ensure that all participants without a parent or guardian on the day are supervised by the chaperone attending on the dance school’s behalf.